The X-report: requirements and contents
What an X-report is under the law, what it must contain, how it differs from the Z-report – and how Cmerce produces it.
The X-rapport (X-report) is an interim report. It shows the same figures as the Z-report – but without closing anything and without resetting the day's figures. You can run as many X-reports as you like, for example at a shift change or when you want to check the till in the middle of the day. Here is how to run one: X-report – mid-day status.
What is the difference between X and Z?
| X-report | Z-report | |
|---|---|---|
| When | Any time while the shift is open | When the shift is closed, at least once per trading day |
| Resets the day's figures | No | Yes |
| Closes the shift | No | Yes |
| How many | As many as you like | One per closed shift, numbered consecutively |
| Marking | «X-RAPPORT» | «Z-RAPPORT» with a number |
| Required every day | No | Yes (bokføringsforskriften § 5-3-14) |
The contents are the same: § 2-8-3 says the Z-report must contain the information in § 2-8-2, except the X marking.
What is on the X-report?
In short, the same as on the Z-report, for the period since the previous Z-report:
- shop name and organisation number, date and time, register
- total cash sales, sales per product group and sales per payment method – also per operator
- VAT per rate
- opening float and expected cash in the drawer
- number of sales receipts, copy receipts, return receipts, training receipts and delivery receipts
- discounts, cancelled sales and line corrections
- number of cash drawer openings
- credit sales and other payments in and out
- grand total for sales, returns and net
The full walk-through, letter by letter, is in The Z-report: requirements and contents.
How Cmerce does it
- Same rules as Z. The X-report is built the same way as the Z-report, so the figures match. What you see on the X-report just before closing time is what will appear on the Z-report – unless something more happens at the till before you close.
- Zeros are shown. All mandatory lines appear, including when the figure is zero.
- The grand total is running. The grand total figures on the X-report are the same accumulated figures as on the Z-report – for the register's whole lifetime, not just the shift.
- Journalled. Every X-report is recorded in the electronic journal and included in the SAF-T export.
- On screen, paper or PDF. You can view the X-report on the till screen, print it on the till's printer or open it in the browser.
What you must do yourself
The law requires that the till can produce X-reports, but not that you run them. Many shops use the X-report to:
- check that the cash in the drawer is right before a shift change
- see how much has been sold so far today
- check the figures before closing the till and running the Z-report
Remember that the X-report does not replace the Z-report. The daily settlement must always end with a Z-report.
In short
- The X-report is an interim report with the same contents as the Z-report, but it resets nothing.
- It is marked «X-RAPPORT» and can be run as often as you like.
- Cmerce journals every X-report and shows all mandatory lines, including zeros.
- It never replaces the daily Z-report.